Adding content to a project
There are two types of files that can be uploaded to your Xprove account – clips and files.
A clip is a QuickTime movie that the account owner posts for review and approval. When posting a clip, you’re given the option of alerting clients by email that the clip is available for approval.
Clients and the account owner can comment on a clip. There’s also a check box that allows either the client or you to approve the clip. The clip is then moved to the approval area.
Only the account holder can make a clip inactive, or take it offline. Offline clips are removed from the system, but comments remain viewable. Inactive clips remain on the server but cannot be viewed by clients. Making a clip inactive is a convenient way to make sure clients look at the version of the clip you want while keeping the clip available if someone wants to revisit it.
Clients cannot upload clips.
Uploading clips
To upload a clip, click on the Clips tab in Project Overview, and click the Upload a clip button. The system will prompt you to find the clip on your hard drive.
You will also be given the option of adding a brief description of the clip, and the option of alerting other members of the team that the new clip is available. Xprove does not send the email until the clip has uploaded completely.
During upload, the system will display a progress bar in the pop-up window. You can do other work while the upload continues, but closing the pop-up window before the upload is complete will abort the upload.
Uploading files
Unlike clips, files can be posted by both the account holder and clients. These can be any type of file. A file is uploaded to the Xprove server and remains available until it is deleted. Files are not commented on, but the file can include a brief description from the person who posted it. When a file is posted, the poster is given the option of alerting the group via email that the file is available.
A note on file names
It’s a good idea to limit file names to alphanumeric characters, hyphens, and underscores. It’s most definitely not a good idea to use colons, slashes, or backslashes in file names.